Terms and Conditions

Our terms and conditions describe our policies and procedures and outline the contractual relationship between you and The Grainary Harwood Dale Ltd.



We take a security hold on your card for the following bookings:

1.       Bookings of 6 or above for evening meals and Sunday Lunch

2.       Christmas Day, Mother’s Day, Father’s Day, Easter Sunday, and any other key dates that may arise.


Credit card details are required to secure your booking if it falls within the above categories. The card details are held securely by a third party and no charge is made unless the party does not arrive for the booking without prior cancellation of the booking.

 Cancellations for groups up to 6 people should be made no later than 24 hours prior to the booking. Larger parties of 7 or more are expected to give a minimum of 48 hours’ notice. In the event of a No Show, a charge of £10 per person will be made using the card details.



1.       Bookings

When making a booking you are entering into a contract with The Grainary Harwood Dale Ltd. Before doing so we request that you please read our terms and conditions set out below. The person booking the accommodation must be over 18 years of age and agree that your booking is for the sole purpose of providing either self- catered holiday accommodation or bed and breakfast in the Boutique Hotel. Upon booking it is assumed that all members of your party agree to the terms and conditions.

 We can accept bookings via our website, email, or phone. Please note if using email to make a booking we cannot guarantee these are picked up immediately therefore we do suggest either going through our website or phoning us on 01723 870026.

 Should we believe that a booking is in breach of our terms and conditions we do reserve the right to cancel the booking and will notify you in writing.


2.       Payments

Holiday Cottages

A 30% non-refundable deposit is required to secure your booking with the balance due within 30 days before arrival for which we will contact you.

 Should you book within 30 days of your arrival date then the full amount is due upon booking and is non-refundable.

 Please note we only accept card payments or BACS. Regrettably, we cannot accept cash or cheques as payment for your booking.

 If you do not pay your remaining balance upon request as stipulated above, then we reserve the right to cancel your booking and any monies paid will be non-refundable. Should we have to cancel your booking for any reason then we will refund all monies paid.


Boutique Hotel

No deposit is due upon booking although a card is required to guarantee it. The card held on account will be pre-authorised 6 days before your arrival for the full amount of the booking. Please note that pre-authorising a card is NOT the same as taking a payment, it just ring fences the funds until your arrival date – the funds will appear as pending on your bank account. The card will be charged on your arrival day for the full amount.

 Please note that if the booking is cancelled within 7 days of your arrival date then the full balance is due and the card we hold on account will be charge.

 Should you book within 7 days of your arrival date then the full amount is due upon booking and is non-refundable.

 Please note we only accept card payments or BACS. Regrettably, we cannot accept cash or cheques as payment for your booking.


3.       Cancellations

Should you wish to cancel your booking please inform us as soon as possible. Alternatively, should you wish to make any alterations please inform us within 30 days of your booking if its for a holiday cottages or within 7 days for a room in our hotel.  

 For all bookings we do recommend that you take out an appropriate travel insurance policy. Please note we do not provide travel insurance nor endorse any providers.


4.       COVID Cancellation policy

Should we be closed because of a national lockdown then we can offer a credit of the amount paid to be used within 24 months of your booking or alternatively a refund of any monies paid. This would also apply should you legally not be allowed to travel because of local restrictions in your area (i.e. tier system) according to current legislation at the time.

 The above only covers local and national lockdowns. It does NOT cover you or any members of your party should you be unable to travel if any one of you were to fall ill with COVID or have to self-isolate. In this instance we would require that you take out relevant travel insurance and our standard cancellation policy would then apply.


5.       Standard Cancellation Policy

Holiday Cottages

If the booking is cancelled, not because of local or national government lockdowns, less than 30 days before arrival then a charge equal to the full booking amount will be made. If the booking is cancelled 30 or more days before arrival then a charge equal to 30% of the stay will be made.


Boutique Hotel

If the booking is cancelled, not because of local or national government lockdowns, less than 7 days before arrival then a charge equal to the full booking amount will be made. If the booking is cancelled 7 or more days before arrival then no funds will be due.

We do advise in such instance that you take our relevant travel insurance to cover you for the above.

If you must cut short your stay, regrettably we cannot offer any refund unless we can re-let your booking.

 Should we be able to re-let your booking, either all or in part, we will refund the amount we have re-sold accordingly (i.e. should you have booked 7 nights and we have re-sold 4 nights then we will refund the 4-night amount).


1.       Christmas & New Years Payments & Cancellations – Rooms

If you are due to stay with us over Christmas and New Years (between the 22nd December 2023 and the 2nd January 2024) and the booking is cancelled less than 30 days before arrival then a charge equal to the full booking amount will be made. If the booking is cancelled 30 or more days before arrival then no funds will be due.

 Full payment of all bookings with arrival dates that fall between the 22nd December 2023 and the 2nd January 2024 will be required 30 days prior to your arrival date. Funds will be taken in full from the card we hold on account.


7.       Unforeseeable events

Please note The Grainary Harwood Dale Ltd cannot be held legally responsible for any compensation should we fail to carry out our responsibilities to you as part of our contract from any events beyond our control including floods, acts of terrorism, fire, malicious damage, sudden accidents, breakdown of equipment, war or riot.


8.       Checking in and out

Check in time is no earlier than 16:00 (UK time) for holiday cottages and 15:00 for rooms in the hotel. This allows us to thoroughly clean and prepare each cottage in between guests.

 Check out is no later than 10:00 (UK time) to allow us to prepare for incoming arrivals.


9.       Smoking

Please note all our cottages and hotel have a no smoking policy. Please ensure all cigarette ends are carefully extinguished and disposed of before entering the properties.


10.   Parking

Each cottage has one parking space provided however we have ample room in our main car park. If staying in at the hotel, please park in the main car park. We politely ask that you park considerately of others. Unfortunately, we cannot be held responsible for any damage to vehicles or personally because of cars anywhere on our property.


11.   Facilities

Our facilities are available for our guests to use and enjoy. Please do so responsibly and consider other guests. Please note they are unsupervised therefore used at your own risk. We cannot accept liability for any damage or injury caused through misuse of our facilities. Unfortunately, we cannot allow our facilities to be used by those not staying with us.

 ·       Our laundry room will be available however we ask guests are respectful and use hand sanitiser provided upon entry and adopt social distancing measures. Only 1 in at a time. 

·       Our outdoor play area is open for guest use

·       Each cottage has its own BBQ for guests use. Please ensure you clean after each use and respect other guests when using them. We ask that you respect others and social distancing measures when using the BBQ’s and grounds. We cannot allow fire pits, fireworks, lanterns, or any portable gas appliances for safety reasons.

·       Grounds – our lawned areas are free for all guests to use. We respectfully ask that you implement social distancing guidelines in all outdoor areas on site.


12.   Farm safety

The holiday cottages and hotel are located on a working farm and all guests need to take care when around the site. Please respect all signs and stay well away from any ‘private areas’, the signs are there for your own safety. Please ensure that children are always supervised and that all guests stay alert to farm traffic (tractors/quads etc.) which move around the site on a daily basis.

 Livestock in both the fields and barns should be dealt with caution and only viewed at a safe distance.

 Extra care should be taken when walking around the pond and lake, ensuring children are supervised at all times.  


13.   Cottages

Each cottage is carefully prepared for your arrival. Should you have any queries please do not hesitate to contact us where we will gladly assist. Unfortunately, we cannot be held legally responsible for any issues which are beyond our control and we cannot fix during your stay. We will endeavour to assist where we can and ensure that we appropriately remedy the situation.

 We provide all bed linen and a set of towels per guest. We also provide a starter pack including toilet rolls, a bin bag, tea towel, oven glove, dishwasher tablets, hand soap and washing up liquid. We do not provide cleaning products in cottages for safety however these are available upon request. We also do not provide salt and pepper for hygiene issues.

 Cots and highchairs are available for use in all our cottages upon request however we politely ask that you bring cot bedding.

 Each cottage has a maximum occupancy. Should we find additional guests over and above the original booked numbers we reserve the right to ask them to leave, unless pre-agreed.


14.   Pets

We accept well-behaved dogs into all our cottages and in a select few rooms in our hotel. Please ensure dogs are kept on leads at all times. Please ensure that all mess is cleared up and disposed of in our refuse bins. When in the cottage and rooms, dogs must be kept on the ground floor, off the furniture and out of bedrooms. We do request that you take dogs with you when leaving the property. We understand that this may not always be possible, however should they be left alone we ask that you do so only if they are comfortable.


15.   Damages

Please inform us immediately of any damages. Regrettably, we may have to incur additional charges depending upon the nature of the damage including additional cleaning charges or the cost to repair or replace.

 Our cottages and hotel are in a rural location for couples, friends, and families to enjoy. We cannot accept bookings for hen or stag parties. We politely ask that you always respect other guests during your stay.  Should we feel that your behaviour is unreasonable then we may, regrettably, request that you and your party leave. In this instance, no monies will be refunded.


16.   WIFI and internet use

Our WIFI is free of charge and can be accessed by all guests. Due to our rural location, signal may not always be as strong as city locations however should you encounter any issues please contact us and we will endeavour to assist. Occasionally, we may be affected by larger service issues out with our control (area network outages etc) however we will make you aware as soon as we do should this occur. 

 Should you use our WIFI we request that upon departure you sign out of all accounts on our devices. We also ask that you use our internet accordingly and within the law. We cannot be held legally responsible for any misuse of internet on our premises.


17.   Website and data

Please refer to our privacy policy regarding data we hold and how we use it.

We do endeavour to keep our website as up to date as possible. We may, on occasion, alter or improve our cottages. We cannot make any guarantees that our website is accurate or up to date at all times.

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01723 870026

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The Grainary, Harwood Dale, Scarborough YO13 0DT

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